LSU Emergency Animal Shelter

Disaster Response Manual

Appendices

Forms, Protocols, and Procedures Flow Diagrams / Org. Charts Additional Docs Vet Supply Sources Web Links Acknowledgments

Home Introduction Preparation Phase Preparation Primer Operational Phase Completion Phase The LSU Experience Appendices Sitemap Contacts

Forms, Protocols, and Standard Operating Procedures

LSU School of Veterinary Medicine Emergency Animal Shelter at the LSU AgCenter’s Parker Coliseum

The documents listed in this section were created at the LSU-EAS. Some documents have been modified to make them more general; others remain specific to the LSU-EAS but may serve as useful guidelines. These documents may be copied and altered as needed for other emergency situations.

Operations Admission Form Admission SOP Rescued Pet Admission Form Lost pet owner information Permission for 2^nd party pick up Assumption of Risk Form Owner Log–in Form	Animal Health Interim Guidelines for Animal Health and Control of Disease Transmission in Pet Shelters Animal Care Sheet Medication Log Dog and Cat Vaccine and Endo- and Ectoparasite Control SOP Bite Protocol Release Form for Bite Quarantine Animal
Animal Adoption and Fostering Policy on Local Adoption Animal Adoption Information Sheet How to Find a Foster Home Questions for Fosters and Owners Owner–Foster Contract	Planning Orientation for Volunteering Veterinarians and Technicians Veterinary Staff Job Descriptions Responsibilities of Volunteer Veterinarians
Information Technology Organization of Data Entry File Cabinet Organization Folder Organization Naming Digital Files Sample Animal Information Sheet	Animal Shipping Shelter Agreement Contingent Adoption / Foster Care Agreement Exit Protocol Exit Stations Pre-Shipment Release Form Animal Records Copying Instructions Records Checklist for Animal Shipping Special Needs Flyer Instructions and Emergency Contacts for Drivers Biosecurity for Your Newly Fostered / Adopted Animal Checklist for Domestic Commercial Airline Shipments of Companion Animals Trailer Loading Diagrams
Volunteers LSU Emergency Animal Shelter For E-Mail To Solicit Volunteers (In Area) LSU Emergency Animal Shelters For E-Mail Responses To Requests to Foster, Volunteer, or Donate Supplies Volunteer Sign-in Log	Miscellaneous Media Contacts Poster

Animal Shelter Admission Form

OWNER INFORMATION DATE:

Owner’s Name _____________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone (____)_______________ Pager (____)_____________________

E-mail Address ___________________ Place of Employment ___________________

Driver’s License # _________________ Social Security # ______________________

How can you be contacted while your pets are here? ____________________________________________________________________

Where you will be staying while away from your home address?

Relation ___________________________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone (____)_______________ Pager (____)_____________________

How long will your pets be staying in the shelter? _____________________________

Current Veterinarian ____________________________ Phone _________________

Veterinary Clinic _______________________________

Address _____________________________________________________________

PET INFORMATION

	PET 1	PET 2	PET 3
Cage Number
Impound Number
Name
Breed
Date of Birth
Color
Sex
Spayed/Neutered
Is this pet on any medication?
Is this pet on a special diet?
Any allergies/illnesses?
Identifying marks, tattoos, etc.
Microchipped?

PET’S MEDICAL HISTORY
Rabies vaccine (date)
DHLPP vaccine
Kennel Cough vaccine
Lyme Disease vaccine
Fecal Sample
Heartworm test
FVRCP vaccine
Feline Leukemia vaccine
FIP vaccine
Feline Leukemia test

MEDICAL TREATMENT RELEASE

If your pet(s) become(s) ill, we will provide emergency triage veterinary care regarding your pet’s symptoms, treatment options and estimate of costs. If the emergency proves serious enough to require transport to a veterinary hospital, however, please indicate your wishes should your pet(s) require further treatment to relieve immediate discomfort or to resolve an important medical condition:

____ Please perform whatever services the doctor deems necessary for the best care of my pet until someone can be reached – this includes only non-elective treatments and necessary diagnostics.

____ I authorize up to $______ ____ I am unable to provide monetary support.

____ Do not administer any medical treatment until specific authorization is given unless the shelter is unable to reach me in a timely fashion. In such a case, I do hereby grant and authorize the shelter to treat or manage my animal(s) as judged appropriate by medical staff, as dictated by medical necessity.

THIS SHELTER IS CLOSING ON SEPTEMBER 30. I understand that by Sept. 30^th, 2005 I must pick up my pets(s) or notify the shelter that I want to foster or adopt out my pet(s).

I have read and understand this agreement and certify that I am the owner/agent of the above listed animal(s).

_______________________ _____________

Sign here owner/agent for pet(s) Date

Animal Admission SOP for Vaccines, Physical Exam, and Microchipping

After completion of paperwork at the front desk:

Bring the animal to the arena chipping station
A veterinarian completes a physical examination
The animal will be checked for a chip
Give the animal all vaccinations:
- Dogs: Distemper etc., Rabies, Bordatella
- Cats: FeVRCP, Rabies
Provide endoparasite and ectoparasite control
Complete the rabies vaccination certificate
Place the rabies tag and certificate in the record
Chip any animals that have not yet been chipped. If the animal is chipped, record the chip information. Microchip stickers should be distributed as below:
- 1 goes on the data entry sheet
- 1 is put on the impound ticket as a record that goes with the animal. [If the animal is already chipped, write the chip number on the impound ticket]
- 2 are cut out and placed inside the “Home Again” envelope to go with the animal.
Fill out the form
Make sure all paperwork is in the animal’s packet:
- Animal’s information
- Care sheet
- Microchip information
- Rabies vaccination information and tag

Rescued Pet Admission Form

RESCUER INFORMATION

Rescuer’s Name _____________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone (____)_______________ Pager (____)_____________________

Where was the animal found? ____________________________________________

Nearest street intersection ___________________________ City ________________

Was any food, water or medication offered to the animal?

yes/no _______ what kind? _______________________

PET INFORMATION

	PET 1	PET 2	PET 3
Cage Number
Impound Number
Name
Breed
Color
Sex
Spayed/Neutered
Identifying marks, tattoos, etc.
Microchipped?

Contact Information For Owner Seeking Lost Pet

INFORMATION THAT IS NEEDED FROM OWNERS LOOKING FOR THEIR ANIMALS:

OWNER’S NAME : ___________________________________________

ADDRESS: __________________________________________________

CITY:__________________________STATE___________ZIP__________

PHONE #____________________________________________________

TYPE OF ANIMAL:_____________________________________________

BREED OF ANIMAL:____________________________________________

COLOR OF ANIMAL:____________________________________________

SEX OF ANIMAL: MALE______ FEMALE_______

PET’S NAME: :________________________________________________

DETAILED DESCRIPTION OF PET (Detailed description of pet includes, for
example, if cat is declawed, if cat or dog is spayed or neutered, if pet has
collar and color of collar, if the pet has been tattooed or microchipped, etc.):

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

WHERE WAS PET LEFT: HOUSE_________CLINIC_________

OTHER____________________

ADDRESS PET WAS RESCUED FROM________________________________
__________________________________________________________

Phone Confirmation for Owner Allowing Pick-up of
Pet by Another Party

This is to be done if impound slip is present or not.

If impound slip is not present, fill out the appropriate form as well.

	Owner Information	Party picking up pet
First Name
Last Name
Phone Number
Drivers License Number

PET INFORMATION- Owner must be able to verify to database

Pet’s Name
Address in Database
Description of Pet

Comments:

Impound Number
Kennel Number

Confirmation:

	Witness One	Witness Two
Print Name
Signature

Assumption of Risk

We want to welcome you, and thank you. However, we must be clear that this is a disaster relief operation, and certain dangers exist that you should be aware of before assisting with this operation.

Risks of entering this facility include being bitten by an animal, scratched by an animal, falling, and other obvious and not so obvious dangers. Many animals have been traumatized, some are sick, all are unpredictable, and may either bite or injure you or cause you to fall or hurt yourself. Please be careful with dehydration, overheating, lifting heavy objects, and unauthorized personnel.

By entering these premises, and or by signing up as a volunteer, owner, veterinarian or other, you are therefore agreeing to voluntarily assume all risks of injury and or death, and waive any and all claims that you may have of any kind whatsoever against the owner of the animal who caused such harm, LSU, LSU AgCenter’s Parker Coliseum, LSU Veterinary School, Walter Ernst Foundation, or any other entity, organization or individual who is assisting with the disaster relief operation here at the LSU AgCenter’s Parker Coliseum.

Please understand that if you are injured for any reason while assisting with this operation, that you shall be solely responsible for your own injuries, medical expenses or any other losses of any kind whatsoever. If you do not have your own health insurance, you are not allowed to participate in this operation.

If you are not willing to agree to the full assumption of risk for any and all injuries, please do not enter this facility, or participate in any way in disaster relief operations associated with this facility.

WARNING ! Please be extremely careful and be on guard against all dangers ! !

I understand that my participation is strictly voluntary and I freely chose to participate.

Please print and sign your name on the signature line.

_______________________________________________ __________________

Signature Date

_______________________________________________ __________________

Witness Date

Owner Log In

Date	Name	Time In	Time Out	Assignment	Checking out?

Interim Guidelines for Animal Health and
Control of Disease Transmission in Pet Shelters

These interim guidelines have been developed by consultation between the American Veterinary Medical Association and the U.S. Centers for Disease Control and Prevention and are advisory in nature. They are intended to provide guidance for the care of animals entering shelters and for persons working with or handling the animals in response to Hurricane Katrina. The guidance reflects information available as of September 2005 and may be updated as more information becomes available.

Animals arriving at shelters as a result of Hurricane Katrina need special care. Because they have been exposed to contaminated flood waters and have not had access to safe food and fresh water, many are stressed and dehydrated and some may be injured and/or ill. Stressed animals may or may not show signs of illness and may also exhibit behavioral disorders. Following some simple animal management and disease control guidelines can help improve animal health and reduce the risk of disease transmission and injury between animals and people.

What follows are some recommendations for pets arriving at animal shelters.

Animal Health History, Examinations and Identification

· Each animal should be examined at a triage site. Particular attention should be paid to hydration status, cuts and abrasions, paw health (e.g. pads and claws, area between toes), ear health (e.g. redness, discharge), oral injuries (may have occurred if animal was foraging for food), vomiting and/or diarrhea, respiratory disease, and evidence of parasite infestation.

· Animals should be bathed upon entry, particularly if they may have been in contact with contaminated flood water. Dawn™ dish soap can remove petroleum and some other toxic chemicals. The bather should wear protective clothing (e.g. rain suits or ponchos), gloves, and a face shield or goggles with a surgical mask to avoid mucous membrane contact with droplets and splashes that may contain toxic materials.

· Intake personnel should ask whether the pet has been in the custody of the owner since the beginning of the evacuation and should inquire about the animal’s health and vaccination history, paying particular attention to any current medical needs or chronic health problems (e.g. diabetes, which would signal a need for insulin injections). In addition, owners should be questioned about the animal’s usual temperament (e.g. whether the animal can safely be housed with others of the same species, might it be aggressive toward caretakers).

· A health record for each individual animal should be created and updated as needed. Identification information for the animal should correspond to that for the owner, so that animals and their owners can be reunited. Owned animals should be clearly marked as “owned” and not “abandoned” to reduce the risk of mix-ups. Photographs should be taken, if possible. A collar (leather or nylon, not a choke chain) containing readily legible identification information should be placed on all animals. Ideally, all animals should be microchipped.

· Cages should be clearly labeled so that newly arriving personnel are easily apprised of the health status and temperament of sheltered animals.

· Animals arriving without owners should be scanned for microchip identification. Microchips are most often placed between the shoulder blades, but earlier models were prone to migration, so animals should be scanned from the shoulder blade down to the ventral chest. All scanners are not capable of reading all microchips, so if multiple types of scanners are available, scan with each type before declaring an animal to be microchip-free. Animals without microchips should be checked for other forms of identification such as an identification tag or a tattoo (for dogs this may be the AKC registration number) and this information should be used to trace the animal, if possible.

Animal Health Management and Prevention and Treatment of Zoonotic and Nosocomial Diseases

Intestinal Parasitism

· Dogs should be treated prophylactically for internal parasites including Giardia, roundworms, hookworms, and whipworms.

· Exposure to mosquitoes in flood-ravaged areas presents an increased risk of heartworm disease. If possible, dogs should be tested for heartworms and appropriate preventatives or treatment administered.

External Parasitism

· Dogs and cats should be examined for flea or tick infestation, and treated appropriately.

· Preventive flea and tick treatments should be considered for all dogs and cats housed in shelters.

Vaccinations

While the American Veterinary Medical Association normally recommends that vaccination programs be customized to individual animals, in disaster situations vaccination status may be difficult, if not impossible, to determine. For this reason, administration of “core” vaccines to animals upon admission to shelters is considered appropriate. Vaccines take some time to become effective and will not address pre-existing exposures, so personnel are cautioned to be alert for clinical signs of disease.

· A rabies vaccination should be administered to dogs, cats and ferrets. This is especially important for dogs and cats housed in group settings. Personnel should be aware that rabies vaccines may take as long as 28 days to become protective.

· Additional core vaccinations for dogs include distemper, hepatitis, parvovirus and parainfluenza.

· Additional core vaccinations for cats include feline viral rhinotracheitis, panleukopenia and calicivirus. Feline leukemia vaccine should be considered for young kittens that will be housed in close proximity to other cats.

· Vaccination (intranasal) against Bordetella bronchisepta should be considered for all dogs and cats to reduce the incidence of kennel cough.

Comment from Dr. Susan Eddelstone (LSU-SVM): To my knowledge, giving cats Bordetella bronchiseptica nasal vaccine is not an acceptable practice and I would not recommend doing this in a shelter. There are no good studies to show efficacy, side effects, etc. and it is very, very difficult to do given the temperament of the cat and the tiny nose. The vaccine usually ends up going all over the person giving it.

· Because leptospirosis risk is higher in flood-ravaged areas and because the disease is zoonotic, vaccination should be considered. Personnel are cautioned that leptospirosis vaccines are serovar-specific, and that the potential for adverse reactions may be higher than for some other vaccines.

Diarrheal Disease

· Animals presenting with (or developing) diarrhea should be separated from healthy animals (see “Facilities Management”).

· Nosocomial agents of concern that may be transmitted by feces include parvovirus, Giardia, and intestinal parasites.

· Zoonotic agents of concern for small animals include Cryptosporidia, Campylobacter and Salmonella, which are highly infectious and have been associated with outbreaks in shelters and veterinary clinics.

Behavioral Concerns

· Fear, panic, separation anxiety, noise and storm phobias, and other behavioral disorders are common problems in displaced animals. Animals that have never had these problems may develop them and pre-existing problems are likely to worsen.

· Providing housed animals with fresh food and water on a regular basis and establishing other familiar routines will assist animals in adjusting to their new environment. Food and water should be provided at multiple smaller and dispersed stations, rather than a few large clumped stations, to minimize fear, competition and fighting among unfamiliar animals.

· Animals without a prior history of aggression may snap, bite, growl or hiss as a result of fear or uncertainty. Shelter personnel should approach rescued animals calmly, but cautiously. Only experienced personnel should handle animals that exhibit significant behavioral disorders.

· Behavioral exercises and behavioral medications may be administered short- or long-term, as required, to help animals recover. Shelters are encouraged to seek assistance from qualified animal and veterinary behaviorists who can assist them in meeting these needs.

Euthanasia

· Animals that are irreversibly ill or exhibiting intractable signs of aggression should be humanely euthanized.

· Animals that have been previously associated with transmission of monkeypox (e.g. prairie dogs, African rodents) are under legal restrictions for movement, except to a veterinarian for care. If one of these high-risk species is presented for veterinary care at a shelter, they must be kept isolated from other animals and housed in individual cages. If this cannot be accomplished, these animals must be humanely euthanized.

Personal Protection for Caretakers

· Wash hands with soap and water

o Before and after handling each animal

o After coming into contact with animal saliva, urine, feces or blood

o After cleaning cages

o Before eating meals, taking breaks, smoking or leaving the shelter

o Before and after using the restroom

· Wear gloves when handling sick or wounded animals.

· Wear gloves when cleaning cages.

· Consider use of goggles or face protection if splashes from contaminated surfaces may occur.

· Bring a change of clothes to wear home at the end of the day

· Bag and thoroughly clean clothes worn at the shelter

· Do not allow rescued animals to “kiss” you or lick your face

· Do not eat in animal care areas

· Whenever possible, caretakers should have completed a 3-dose prophylactic vaccination series for rabies

· No open-toed shoes.

Avoiding Bites and Scratches

· Use caution when approaching any animal that may be sick, wounded or stressed.

· If available use thick gloves, restraints or sedation to handle aggressive animals.

· If bitten or scratched, thoroughly wash wound with soap and water and seek medical care.

· Because the exposure histories of these animals are unknown, bites from dogs, cats and ferrets may be considered a risk for rabies, even if the animal appears healthy and has been vaccinated. Therefore, personnel who are bitten should be evaluated for rabies risk. Dogs, cats and ferrets that bite a person may be quarantined for 10 days and observed for signs of rabies. If an animal develops signs of rabies or dies during the 10-day period following the bite, it should be tested for rabies.

Facility Management

Separation of Animals
·         Animals should not be housed or permitted in food or break areas.
·         Separate newly arriving animals from animals that have been housed one week or longer.
·         Animals of different species should not be housed together (e.g. do not place a ferret and a rabbit in the same cage).
·         Avoid caging animals from different households together. If animals of the same species come into the shelter together and the owner requests that they be caged together, this should be allowed as it may decrease an animal’s stress if it is housed with a companion. This should not be done if the owner indicates the animals do not get along with one another.
·         If animals of unknown origin must be housed together, care should be taken to not mix genders for un-neutered animals.
·         Routinely monitor animals for signs of illness. Separate sick animals from healthy animals, especially animals with diarrhea or signs of upper respiratory disease. If a separate room or area is not available, animals with diarrhea or signs of respiratory disease should be housed in bottom cages.
·         People assigned to care for sick animals should care for those animals only, and should not move between sick and healthy animals.
·         Limit contact of young children, the elderly, pregnant women and immuno-compromised people with rescue animals, particularly animals that are ill.

Cleaning and Disposal
·         Thoroughly clean and disinfect cages between animals.
·         Remove and dispose of animal waste in a timely manner.
·         Double bag and remove dead animals shortly after death. A log of animals that have died or have been humanely euthanized should be kept. This log should include animal identification and/or descriptive information for each animal.
·         Identify an area separate from the shelter for carcass storage and disposal.
·         Arrange for waste removal from the pet shelter.
·         Pet shelters should have adequate lighting, water and wastewater disposal.

Environmental Security
· If at all possible, devise strategies to prevent wild rodents from mixing with shelter animals.
· Keep food supplies away from wild rodents.

A Note on the Human-Animal Bond and the Well-Being of Pets and Owners

Separation of pets and owners is a difficult issue. Media coverage of hurricane Katrina is replete with examples of people who refused to be evacuated from affected areas without some assurance that their pets would be saved and cared for as well. When people have lost everything, their pets can be an important source of emotional support. This is particularly true for those without family or a strong human social network. Removal of this last remnant of normality and comfort can be psychologically traumatic.

Despite the importance of the owner-pet relationship, limited availability of suitable housing, as well as animal and public health and safety concerns, will make housing pets in shelters or foster homes not only necessary, but in the best interest of most pets and their owners. Foster homes are an alternative that can provide some semblance of routine and reduce crowding and stress in shelters that might otherwise predispose animals to injury and disease.

For additional information about rescue efforts, animal health and welfare, particular diseases or conditions, or infection control, please call these organizations or visit their websites:

Louisiana SPCA – Laura Maloney 225-413-8813
East Baton Rouge Animal Control – Hilton Cole 225-774-7700
LSU School of Veterinary Medicine – Dr. Becky Adcock 225-578-9900
Louisiana Veterinary Medical Association – 1-800-524-2996 or 225-928-5862

CDC Healthy Pets Healthy People – www.cdc.gov/healthypets
American Veterinary Medical Association – www.avma.org
Veterinary Medical Assistance Teams – www.vmat.org
Association of Shelter Veterinarians – www.sheltervet.org
American College of Veterinary Behaviorists – www.veterinarybehaviorists.org
The Center for Food Security and Public Health – www.cfsph.iastate.edu/brm

Animal Care Sheet

Animal Name:
Animal ID:

Date

Time

Care*

Checked By

Medications

Owner

Volunteer

*F = Feed W = Water E = Eat WE = Walked U = Urine BM = Bowel Movement

Medications and doses:

A:
B:
C:
D:

Notes:

Medication Log

Animal Name ____________
Animal ID #______________
Cage #__________________

Date	Medication	Dose	AM	PM	Initials

Dog and Cat Vaccination, Endo- and Ectoparasite Control
Standard Operating Procedure

Purpose: The purpose of this SOP is to prepare rescued dogs and cats with vaccines, deworming, and topical flea and tick prophylaxis prior to shipping in and out of the State of Louisiana.

Scope: All dogs and cats rescued or held for evacuees and displaced victims of Hurricane Katrina. Owned animals and those in which ownership is uncertain will be covered.

Responsibility: LSU Incident Commander and subordinate staff as well as those staff working under the supervision and oversight of the LSU veterinary staff.

Period of Coverage: September 15, 2005 through October 1, 2005

Location: Dogs: Causeway between Parker Coliseum and Arena; Livestock Show Arena, LSU. Cats: Rear entrance to Coliseum, reception area

Time: 12-5PM with spillover of 9-11PM

Personnel:

Two teams of the following composition:

One veterinarian
One paper clerk
8 animal runners who are also experienced dog and cat handlers (veterinary technicians)

Equipment:

2 flatbeds for transporting difficult dogs if necessary
2 transport carts for cats
3 bins for vaccines; one for rabies, one for dhlpp and one for fvrcp
6 leashes
2 treatment carts
2 tables
4 sharps containers
8 boxes 3ml syringes with 22g needles
2 rabies poles
2 sets of muzzles
2 bottles Dormitor
disposable exam gloves
2 packages 4x4 guaze
300 large dog doses Frontline or Frontline Plus or Advantage (any combination of) or Revolution. This equals 50 6-packs or 100 3-packs
300 medium dog doses of Frontline; 50 6- packs or 100 3-packs
200 small dog doses of Frontline; 40 6 packs of 20 3-packs
700 1ml doses DHLPP
300 doses FVRCP
700 1-ml doses intranasal or SQ bordattella vaccine
1000 1-ml doses imrab or rabvac
2 1 qt bottles Strongid oral suspension
2 18 g long catheters by which strongid will be suched by syringe out of the large quart size containers and easily dosed
1000 microchips
2 microchip readers
2 walk on scales
2 calculators

Procedure:

In the morning of the procedure day, teams will assemble and draw up bins of vaccines; 3 bins per treatment cart (one for rabies, one for DHLPP, one for FVRCP).

The teams will assemble first side by side 8 feet apart; one table and one treatment cart in the rear entrance to the coliseum. Runners will work in two teams; buddy system; 2 buddy teams per station; one team capturing or transporting animals to the stations and one returning.

Cats will be transported several carriers per cart to the vaccination station in the same carrier that has been weighed so that the cat can be weighed in the carrier before dosing. Runners will extract the cat from the carrier and help restrain it. The veterinarian will administer rabies, FVRCP vaccines, apply the microchip, and dose the Strongid accordingly.

Topical ectoparasiticide (either Frontline, Revolution, or Advantage depending on supply) will be applied. The cat will be returned by the runner to its regular cage.

The clerk will prepare the rabies certificate and document the record of vaccination in the LSU computerized emergency pet rescue database as well as on the hard record.

Dogs will be transported in their cage on a flatbed if they are behaviorally challenged. Otherwise the runner will walk the dog to the vaccination station. Dogs will be weighed. The veterinarian will vaccinate with DHLPP and rabies, administer topical ectoparasiticide, and the Strongid. The clerk will document the vaccination in the computerized and hard record accordingly. The runner team will return the dog to its normal holding location.

Animal Bite Protocol

Animal bites MUST be reported to the Animal Control Officer on duty immediately.

The animal and person involved in the incident have to be identified.

Determine the rabies vaccination status of the person who has been bitten.

Direct the person bitten to a first aid facility: The Student Health Center on campus or their choice of physician. (Inform the physician that you were bitten in an environment where Clostridium tetani prevalence might be unusually high – horse arena and barns).

Label the animal’s cage with the date of the bite and who was bitten.

Notify the owner of the incident if they are available.

The animal must remain under observation for 10 days (as determined by Animal Control).

Release Form For Bite Quarantine Animal

District 6 Animal Emergency Shelter at LSU Parker Coliseum and
East Baton Rouge City Parish Animal Control Center

Owner Name: ______________________________________
Owner Driver’s License No.: __________________________
Dog Name: ______________________________________
Impound Number: _________________________________
Date of Intake: ____________________________________
Date of Bite Incident: _______________________________
Bite Investigation File Number: _______________________

I understand that my pet was placed into official quarantine for Rabies Observation owing to a bite incident report. The Animal Emergency Shelter has been authorized to release the animal to owner supervised quarantine, which must cover a total of 10 days from the time of the bite incident. The conditions of release to owner quarantine follow.

I, _______________________________, hereby agree to have my pet, _________________, examined by a licensed veterinarian 10 days post bite incident (date = 10 days post bite or 10 days post intake if bite date not recorded). I also agree to have the examining veterinarian sign this form below to confirm veterinary examination to allow release from bite quarantine.

Signed: ____________________________________
Witness: ___________________________________
Dated: _____________________________________

Post Quarantine Veterinary Examiner:

Name: _____________________________________
Address: ___________________________________
Practice: ___________________________________
Signed: ____________________________________

EXAMINING VETERINARIAN PLEASE FAX THIS FORM TO:

ANIMAL CONTROL CENTER, EBR CITY PARISH.
TELEPHONE: 225-774-7700
FAX 225-774-7876

Policy on Local Adoption

Animals whose owners have given away their pets to the shelter are available for immediate adoption locally.

Animals whose owners dropped them off to the shelter and have failed to pick them up prior to October 1, 2005 will NOT be available for local adoption.

These animals will be transported to distant shelters where they can be properly prepared for adoption and subsequently tracked through to December 31, 2005 in case the previous owner comes forward to claim their pet.

Contracts with distant shelters call for these permanent agencies to

1. Prior to adopting them out, they will spay/neuter the animals they receive from the Parker Coliseum in accordance with their own local policies.

2. Track the ownership of the animals they adopt out until December 31, 2005. This is because if the original owner comes forward to claim their pet prior to this date, the new owner must relinquish their pet to the original owner. Full animal details and a photograph will be posted on petfinder.com and a separate Parker Coliseum web site so that original owners may track the movement of their pets and free transportation back to the original owner will be provided.

The LSU Emergency Animal Shelter at Parker Coliseum cannot spay/neuter animals locally prior to adoption in accordance with the policies of the East Baton Rouge Animal Control Center.

The LSU Emergency Animal Shelter at Parker Coliseum will cease to exist after October 15, 2005 and therefore cannot properly track the ownership of pets that are adopted out locally.

ANIMAL ADOPTION INFORMATION SHEET

We really appreciate your concern for the animals at our shelter. We love these animals too and truly want what is best for them. We also need to do the right thing by the owners who have placed their pets in our care. This means after September 30 we must place these animals into the hands of carefully selected care-takers who we absolutely know can continue to keep them legally available to their rightful owners. This is why no adoptions to the general public can be made from this shelter.

We are taking applications for private adoptions only from shelter volunteers who have worked at least 3 4-hour shifts.

ALL OF THESE ADOPTIONS WILL BE PROVISIONAL

Our adoption contract will stipulate:

1) The volunteer will continue to attempt to contact the rightful owner at least through December 31, 2005.

2) The animal will be surrendered to any rightful owner who wishes to claim the animal.

3) Our animals may not be neutered before December 31, 2005.

IMPORTANT FOR OUR VOLUNTEERS TO NOTE --- THERE IS NO GUARANTEE THAT ANY APPLICATION FOR A SPECIFIC ANIMAL ADOPTION WILL BE HONORED! Karla Clark will be contacting our volunteer applicants as such adoptions become approved.

OUR MISSION IS TO CARE FOR OUR SHELTERED PETS AND THEIR RIGHTFUL OWNERS ALL OTHER CONCERNS ARE SECONDARY TO THIS

WE APPRECIATE YOUR UNDERSTANDING

HOW TO FIND A FOSTER HOME

INSTRUCTIONS FOR OUR OWNERS

You will need to have web access. If you do not have access to a computer where you are staying, all of the public libraries in East Baton Rouge Parish can provide access and you can get access at the Middleton Library on the LSU Campus.

On the Web go to www.petfinder.com

Click on HURRICANE KATRINA ALERTS

Click on FOSTER MATCH

Click on SHOW ME PEOPLE OFFERING FOSTER HOME

Fill in the form with your details. Be as specific as possible. For location, use the city where your pet is currently located (Baton Rouge, LA for animals currently at our shelter.)

Hit SEARCH

You will get a list of foster volunteers. Scroll through the listings until you find a few that match your needs. Some have phone numbers listed. Some have email contacts that you can use if you are on your own computer and have an email address.

You are responsible for making your own foster arrangements. Because we are closing the shelter September 30 and will have no physical presence at our shelter after October 15 the EMERGENCY ANIMAL SHELTER will be unable to take responsibility for any difficulties you may encounter with the foster arrangements you make, so please take the time to find a really good match for each of your pets!

Questions for Potential Fosters to ask Owners

What is the health status of your pet? Does it have any chronic health problems? e.g. epilepsy, diabetes, ear infections, etc.

Are there any people or other animals your pet doesn’t get along with?

What times does your pet usually get walked and fed?

Does your pet live indoors or outdoors? Has it ever stayed in a crate?

What is your expectation for me to provide for the animal financially? ( Some owners may be in dire straights, at least temporarily, so try to be flexible, but clear about your ability to provide for their pet).

Where can I contact you?

Questions for Owners to ask Potential Fosters

Who will be the primary responsible party for my pet?

How often will my animal be left unattended and for how long?

Who else lives in the home and who are the frequent visitors? (For example, if you have a Chihuahua who doesn’t like children, be sure that even if there are none living in the home that there aren’t any that visit frequently or that the foster understands to keep the child and the Chihuahua separated).

Do you have other pets? Will they be housed together?

Where will my pet be housed? Inside? Outside? Fenced yard ? Unfenced yard? Crated? For how long?

Inform fosters of any health issues or other specific needs such as dietary, behavior related, etc.

How much notice will you provide give if you can no longer care for my pet? (We suggest at least 48 hrs.)

If you have pets, who is your veterinarian?

Owner– Foster Contract

The owner agrees to the following financial arrangements to offset the costs incurred by the foster guardian for the care of the pet, unless the foster guardian agrees to be responsible for all or a portion of these expenses to further aid the owner in their time of need.

If the pet needs veterinary care, the foster guardian must contact the owner for approval unless the pet is in a life threatening situation. The owner agrees to pay all veterinary costs unless the need for veterinary care is a direct result of negligence on the part of the foster guardian’s actions / or lack thereof.

The owner agrees to provide monies or supplies necessary for the housing, grooming, feeding or other provisions for the care of the pet (i.e. crate, leash/collar, food, bowls, shampoo, etc.)

The owner agrees that if the need for foster care extends beyond the time period agreed upon in this contract the foster guardian will be contacted at least 48 hours before the time specified in this contract and an amendment must be agreed upon at that time.

The owner agrees that if the pet is left unclaimed from the foster for 7 days beyond the time agreed upon in this contract that the animal can be legally considered abandoned and the foster may care for the pet in whatever way they may choose, i.e. claiming ownership for themselves, finding a new home, or relinquishing to a shelter or animal control facility.

The owner agrees to inform the foster guardian of any changes in address or other contact information immediately.

The foster guardian will contact the owner before incurring any expenses not here-to-fore agreed upon, and will be diligent in keeping receipts and records of expenses incurred.

The foster guardian agrees to allow the owner visitation with their pet at the following scheduled times or with prior notice if an unscheduled visitation is desired.

The foster guardian agrees to follow all specific instruction, within reason, by the owner for the care and feeding of the animal, i.e. pet housed inside, administration of medications, special dietary needs, etc.

Specific instructions for the care of this pet:

_____________________________________________________________________________________
_____________________________________________________________________________________
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I, ____________________, as owner of the animal(s) described below, hereby temporarily release said animal(s) to the custody of ____________________, foster guardian, for a term of ________________days, beginning ______________, 2005 and ending _______________, 2005.

I, ____________________, the foster guardian of the animal(s) described below, agree to house and care for the pet as agreed to in this contract and with the love and the consideration I would give my own pets.

Animal name: _____________________Owner name: _________________________
Microchip #: __________________________

Description:

S / N / Intact F / M Age:_____ Species: Cat / Dog / Other ____________ Breed:___________________________ Color: ______________________________

Distinguishing markings: _______________________________________________________________________________________

Owner contact info.:

Name:__________________________________________________________________

Address:________________________________________________________________

Phone:__________________ Phone:__________________ Email:________________

Contact info. of someone not living with owner who knows how to contact the owner:

Name:_________________________________________________________________

Address:_______________________________________________________________

Phone:__________________ Phone:__________________Email:_________________

Foster guardian contact info.:

Name:__________________________________________________________________

Address:________________________________________________________________

Phone:__________________Phone:___________________Email:_________________

Orientation for Volunteering Veterinarians and Veterinary Technicians

Please enter onto the spreadsheet the volunteers’ names, e-mail addresses, cell phone numbers, veterinarian or technician, last complete day they will be on the job.

1. Welcome and thanks for coming.
2. This is a shelter, not a veterinary clinic for the public.
3. History of the shelter
           Associated with the Red Cross shelter
           Maximum occupancy was 1,270; Current occupancy is ……..
4. Current status of the shelter
            Accessions will cease on September 30, 2005, 8:00 p.m.

Owners must claim animals prior to September 30, 2005 or they will be considered “abandoned”.

Abandoned animals will be transported to distant shelters for processing and conditional adoption

The conditions for adoption call for the new owner to relinquish the pet should the original owner come forward prior to December 31, 2005. Free transportation back to the original owner will be available.

5. Bites – be very careful. We have had many and they continue.
6. Describe the various sections of the shelter layout: cats, isolation cats, arena, “will bite” dogs, quarantine, barn, and triage.
7. Name the person in charge of each section.
8. Determine if each person has special skills.
9. Take a couple of days before making suggestions for change.
10. Always suggest changes to the area supervisor before implementation.
11. Assign each person to a particular area and make an entry on the spreadsheet to show the coverage.
12. Tell the person who to report to.
13. Give a tour?
14. Thank them again for coming.

Veterinary Staff Job Description

Arena (Includes Quarantine and Aggressive Animal Areas):
Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/exercise/cage cleaning/any special needs.

Barn:
Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/exercise/cage cleaning/any special needs.

Cats:
Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/cage cleaning/any special needs.

Discharge:
Counsel owners regarding special needs.

Chipping:
Scan for pre-existing microchips.
Place microchip.
Administer heartworm (young dog), flea, wormers.
Vaccinate: DA₂LP.CPV (dogs); FVRCP (cats) and Rabies vaccination.
Complete medical record.
Complete Rabies Vaccination certificate.
Attach rabies vaccination certificate and tag to cage.

Triage:
Perform complete physical examination daily as required.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/cage cleaning/any special needs.

Responsibilities of Volunteer Veterinarians

Receiving Station

Observe all animals closely as they arrive with their owners and handlers and are checked in. You will find that most animals arrive happy, healthy and alert although often a bit stressed and nervous.

Talk to the owners about their impression on how the animal is doing and any previous health issues. Determine the vaccination status and if there are any special needs.

Use your own judgment on such patients but realistically most of these will not require a full physical examination, which will only further stress them.

Things we are finding of most concern are as follows:

Indications of heat stress
Evidence of bite wounds and other injuries
Animals with major wounds or illnesses

Triage:

Overly aggressive animals: These animals are not admitted and referred to EBR Animal Control.
Animals with major illness are sent for veterinary care at a local hospital. The School of Veterinary Medicine has made special arrangements to handle an increased case load. A list of local veterinary practices is available.
Body temperature: In the heat of the day we are seeing 103.8 as a matter of course in otherwise healthy but excited animals. If the rectal temperature is > 103.8 – send to the Triage Area or observation; otherwise just admit the animal to the facility.
Contagious disease: If you suspect contagious disease such as upper respiratory disease, the animal should be admitted to quarantine.

Have technicians apply flea control products and vaccinations if the history suggests they are needed.

Records: Establish a medical record sheet to record relevant abnormal findings and medications given.

Remember: This is an animal shelter, not an animal hospital, so we cannot take care of sick animals.

The wonderful technicians will look after everything else!!

Organization of Data Entry

Skip segments when no records or updates are available.

1. New Records brought from Intake

§ New Owner

· Enter Owner’s information

o Initial Intake Form

· Create Owner’s Folder

§ New Animal (repeat as necessary)

· Enter individual animal information

o Initial Animal Information (impound form)

· Create Animal Folders (one per animal)

2. Animal Check-out records

§ Modify status

· Released to owner

· Transported

· Conditional Adoption

· Euthanized

· Theft

§ Modify date

o Initial Check-out form

3. Modify records based on “Section Stall Change form”

§ Dog Section(s)

§ Cat Section(s)

§ Triage